Modern vs Classic: smart working runs, with Microsoft SharePoint

Modern vs Classic

Historically conceived to support the storage and sharing of working documents, Microsoft SharePoint, now available with Microsoft 365, is a formidable tool for collaboration and communication with its Web pages at an individual, workgroup, or department level.

Intranet sites built with SharePoint allow you to centralize files and surrounding information for your projects. And full integration into the Office 365 ecosystem of applications and services is one more reason to learn how to make the most of it in its new online guise. And bring true smart working within your organization.

SharePoint and Office 365, the power of integration

SharePoint doesn’t just make the files needed for a given task easily accessible, it can embed messaging, discussion groups, outbound links, multimedia information, and more, circulating only up-to-date information. A vital center open to collaboration and information exchange within the company, as well as to secure sharing with suppliers and customers.

The aspect of integration into the Microsoft 365 galaxy is a factor to be considered with great attention, because functionality, interface, and usability have been strengthened. It is no coincidence that we are talking about Classic SharePoint Vs.  Modern SharePoint: two ways that for the moment still coexist and allow SharePoint Online users to work with the old paradigm.

The underlying message is clear: the new SharePoint represents the future and in order not to run the risk of not keeping up with a less versatile and productive edition, it is advisable to immediately activate a migration plan.

Let’s try to highlight the main differences from the past and the reasons why your company may need.. Modernity.

Files follow you everywhere, even on the go

Libraries and lists of documents, the basis of SharePoint sites, have become leaner and easier to use with the online edition. The modern layout automatically adapts to mobile displays and this is a key difference. Smartphones and tablets have a native interface, which doesn’t force you to roll your eyes at the scaled-down Classic views.

Functions like moving, copying, grouping, and selecting (filtering) assets have become much smoother and faster. Modern SharePoint and Power Automate (the product that replaced Microsoft Flow) are natively integrated and creating a “workflow” to automate a procedure has become very easy. The presence of Microsoft Planner in Office 365 is also a valid help to manage the different events of a business process.

Speaking of integration, the SharePoint Modern teamwork spaces – Team Sites – communicate with the Office 365 Groups. So calendars, to-do lists, announcements and more go straight into the team page, with all the slimness of the new interface.

Thanks to Groups, the Team Site becomes the center of group work, offering the possibility of exchanging emails, messages, and agendas and providing a home page with all the information you need.

More effective intranet communication

Similar transformations concern the sites used for internal communication and beyond. You can set up the site in a more journalistic, or catalog-like, style. Or create completely customized pages. Thanks to Microsoft Stream, the video also comes into play.

For more complex sites, the Modern edition introduces the concept of Hub and helps to make the look and feel of individual pages more uniform, without forcing too many customizations.

Do you want to explore and conquer the new world of SharePoint Online? Get in touch with Al Rafay Consulting (ARC) Microsoft development firm, we will study with you a plan suited to the work and communication needs of your company and the right migration path for the sites created with the previous interface.

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